If you’ve mailed your Hostess a Hostess Packet, I would call her within 5 days (depending on mailing time, distance, etc.) to thoroughly go through everything with her. If you gave her a Hostess Packet at a show and had the time to go through everything with her, mail out a thank you for booking letter highlighting all the points you discussed with her.
Once I receive a Hostess’ invitation list, I drop her a note to let her know I’ve received this, and I do a follow-up call with her once I have mailed the invitations. During this call, be sure to remind her to contact all her guests for RSVP purposes, encourage them to bring a friend, and obtain outside orders from those who cannot attend. I ask her if she needs me to bring a display table, too, during this call. Be sure, if you aren’t familiar with where she lives, to get accurate directions to her home.
Two or three days before the show, I call her to get an estimated head count, answer any questions she may have, and remind her that I will arrive approximately 30 minutes prior to the start of her show.
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